Privacy Policy

Privacy Policy

Last updated: October 2025

1. Who we are

Equinox (Equitable Innovation Oxford) (“we”, “us”, “our”) is an initiative created by the University of Oxford in partnership with regional stakeholders and government. Our aim is to unlock and accelerate regionally anchored, nationally significant growth for Oxfordshire.

Our website address is: https://www.oxfordequinox.com
You can contact us at contact@oxfordequinox.com.

2. How we collect personal data

We collect personal data directly from you when you:

  • Submit a message through our Contact Us form.

  • Subscribe to our email updates or newsletters.

  • Register for an event (when available).

We also collect certain data automatically through Squarespace (our website host) and Google Analytics 4 (GA4), such as IP address, browser type, and general site usage information.

3. What personal data we collect

Depending on how you use our site, we may collect:

  • Your name, email address, and any other details you provide in contact or sign-up forms.

  • Technical data such as your IP address, browser type, and browsing activity on our site.

  • Preferences and engagement data (e.g. whether you open or click links in our campaign emails).

4. How we use your information

We use your personal data to:

  • Respond to your enquiries and provide information you request.

  • Send you updates, newsletters, or invitations to events (if you have opted in).

  • Monitor and improve our website’s performance and user experience through Squarespace and GA4 analytics.

  • Manage and deliver events you have registered to attend.

5. Legal basis for processing

We process your data under one or more of the following lawful bases:

  • Consent – when you have chosen to subscribe to updates or provide details via our forms.

  • Legitimate interests – for purposes such as website analytics and communications necessary to our activities.

6. Sharing your information

We do not sell your personal data.
We may share it with trusted third-party service providers who support our activities, including:

  • Squarespace, which hosts our website and provides basic analytics.

  • Google Analytics 4 (GA4), which we use to understand website usage and improve our services.

  • Microsoft 365, which hosts our email.

  • Adestra, which manages our mailing lists and communications.

  • Event registration platforms (to be confirmed when events are launched).

These providers only process data on our behalf and under strict data protection terms.

7. How long we keep your data

We keep your personal data only as long as necessary for the purpose it was collected.
Contact form submissions are normally retained for up to 12 months, and mailing list details until you unsubscribe.

8. Your rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you.

  • Request correction or deletion of your data.

  • Withdraw consent at any time (e.g. unsubscribe from emails).

  • Complain to the Information Commissioner’s Office (ICO) if you are concerned about how we handle your data: www.ico.org.uk.

9. Cookies

Our website uses cookies through Squarespace and Google Analytics 4 (GA4) to understand site usage and improve performance.
You can control or delete cookies through your browser settings.

10. Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated “last revised” date.